| 28 |
Calling of Meetings:- |
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| 1 |
The Council shall ordinarily meet for the transaction of business in the month of February and September in each year. The President may,whenever he thinks fit,and shall,upon a written requisition of not less than seven members and on a date not letter than 15 days after the receipt of such requisition,call an extraordinary meeting .
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| 2 |
(2) The date,hour and place of such meeting shall be decided by the President |
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| 29 |
Notice for calling a meeting:- |
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| 1 |
All member of the Council shall be given thirty clear days` notice of an ordinary meeting and ten clear days` notice of extraordinary meeting. Every notice shall also be posted at the office of the Council.Such notice shall specify the date time,and place of the meeting and state whether the meeting is for genral business or for any spcial business.If the meeting is for a special business the nature of such business shall also be mentioned in the notice.
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| 2 |
The Registrar shall send to all members a copy of the agenda and explanatory notes thereon ten clear days before the date fixed for an ordinary meeting. |
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| 30 |
Motions for insertion in Agenda |
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| 1 |
Any member may send a motion to be inserted in the agenda for an ordinary meeting so as to reach the Registare twenty clear days before the date fixed for the meeting.The Registrar shall take the orders of the President for inclusion of such motion in the agenda, and when any motion is disallowed the reason for doing so shall also be communicated along with the agenda to the member who sent motion.
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| a |
if the matter to which it relates is not within the scope of the function of the Council,or |
| b |
if it raises substntially the same question as a motion or amendment,which had been moved and either decided or withdrawn with the leave of the Council , within six months of the date of meeting at which it is designed to move such new motion unless and otherwise agreed to by the president;or
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| c |
if it is not cleary and precisely expressed and dose not raise substainally only one definite issue;or |
| d |
if it contains arguments,inferences,ironical expressions or defamatory statements. |
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| 31 |
Attendence at Meetings:- At each meeting an attendance Register shall be placed in the meeting room and every member present shall sing against his name in the register.
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| 32 |
Business to be transacted at Meetings:- At an ordinary meeting no business or proposion other than that specified in the agenda and in the case of an extraordinary meeting other than that specified in the requisition shall be transacted:
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Provided that,be presiding authority may premit any business or proposition to be discussed which is of an urgent nature and which could not reasonably be entered in the notice.
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| 33 |
Member not to leave seat without premission:- No member after taking his seat shall leave the meeting without the premission from the Presiding authority. |
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| 34 |
Conduct of business at meeting :- |
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| 1 |
Every question to be determined by the Council shall be determind on a motion moved by a member and put to the Council by the Presiding authority. |
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The votes at the meetings shall be taken by show of hands. |
| 3 |
In all cases where division has taken place,any member of the Council may require that the names or the numbers,or both,of the majority,of the minority,of those who decline to vote and those who are absent be entered in the minutes.
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| 4 |
The result of the votes shall be announced by the Presiding authority and shall not be called in question. |
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| 35 |
Identical Motions:-When motions identical in purport stand in the names of two or more members,the presiding authority shall decide whose motion shall be moved and other motion or motions indetical in purport shall thereupon be deemed to be withdrawn.
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| 36 |
Method of moving Motions:- |
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| 1 |
All motions and amendment shall be in writing and shall be signed by the mover. Every motion or amendment shall be seconded and,if any motion or amendment is not seconded,it shall be deemed to have failed.
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| 2 |
When a motion is admitted,it may be discussed as question to be resolved either in the affirmative or in negative.Any member may,subject to Rules 37 and 38 move an amendent to the motion.
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The Presiding authority may not allow an amendment to be moved which,were it a substantive motion,would have been in-admissible under the rules. |
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| 37 |
Amendment to motion:- |
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| 1 |
An amendment must be relevant to and within the scope of the motion to which it relates. |
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No amendment shall be moved ,which has merely the effect of a negative vote. |
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The Presiding authority may disallow any amendment ,which is in his opinion irrlevant or frivolous. |
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| 38 |
Form of amendment of motion:- A motion may be amended by the omission,insertion,substitution,or addition of words therefrom or therein. |
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| 39 |
Debates:- |
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When a motion or amendment is under debate no proposal with reference thereto shall be made other than- |
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an amendment of the motion or of the amendment as the case may be ; |
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a motion for the adjournment of the debate on the motion or amendment or both either to a specified date and hour or sine die; |
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a motion for the closure of the debate, namely that the Council do now proceed to vote on the motion; |
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a motion that Council instead of proceeding to deal with the motion should pass to the next item on the programme of business; |
| e |
a motion that the Council be now adjourned; |
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Provided that no such motion or amendment shall be moved so as to interrupt a speech. |
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Provided further that no motion of the nature referred to in clause (b),(c),(d)or(e) shall be moved or seconded by a member,who has already taken part in the debate. |
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Provided also that a motion refferred to in clause (c), (d) or (e) shall be moved without speech. |
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It shall be in the discretion of the Presiding authority to put or refuse to put to the Council a proposal of the nature referred to in clause (b) of sub-rule (1). |
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The proposal for the closure shall be made and seconded without debate and shall, unless the Presiding authority rules otherwise be put forthwith.Should the proposal be carried ,the motion or amendemnt under debate shall at once be voted on by the Council.
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| 40 |
Withdrawal of motion:- A motion or an amenment which has been admitted shall not be withdrawn except with the consent of the Council,which consent shall not be deemed to be granted ,if any member dissents from the granting therof.
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| 41 |
Mover to start debate:-After a motion has been placed before the meeting for consideration under rule 36 the mover may speak in support of the motion and sconder may either follow or reserve his speech for a later stage of the debate thereon.
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| 42 |
Right of reply:- The mover,or the mover waives his right,the seconder of a substantive motion may reply at the conclusion of the debate thereon but no other member shall,without the express premission of the Presiding authority, speak more than once on the same motion except for the purpose of making a personal explanation,but in such case,no debatable matter shall be brought forward.
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| 43 |
Time limits for speech:-The Presiding authority may fix a reasonable time limits within which the mover, the seconder and any other member shall finish his speech. |
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| 44 |
Points of order:- |
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The Presiding authority shall decide all points of order and his decision thereon shall be final. |
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The member may at any time raise a point of order for the decision of the Presiding authority but in doing so he shall confine himself to the point. |
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No discussion on any point of order shall be allowed except with the consent of the Presiding authority. |
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| 45 |
Right of Presiding authority , to take part in debate:- During the meeting the Presiding authority may,at any time make any observation or suggestion or give information to elucidate any point to help to the members in the discussion. |
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| 46 |
Speech to confined to subject matter and conduct of member during meeting:- |
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| 1 |
A member shall confine his speech to the subject matter of the motion of amendment; |
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Any motion or amendment standing in the name of the member, who is absent from the meeting or unwilling to move it, may be moved by another member with the permission of the Presiding authority;
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A member desiring to make any observations on any matter before the Council shall speake from his place and shall rise when he speaks and shall address the presiding authority.
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If at any time the presiding authority rises, any member speaking shall immediately resume his seat. |
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| 47 |
Motions to be relevant to business:- No member shall be entitled to propose a motion other than the one directly arising out of the subject before the meeting and relvant therto, except in the case of the emergency and with the consent of the Presiding authority.
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| 48 |
Procedure regarding amendments:- |
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| 1 |
When an amendment to any motion is moved or when or when two or more such amendment are moved, the Presiding authority shall, before ascertaining the decision of the Council theron, read to the Council the terms of the original motion and the amendment or amendments proposed.
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An amendment to a motion shall be put to the vote first. |
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If there be more than one amendments to a motion the Presiding authority shall decide in what order they shall be taken. |
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| 49 |
Power to divide motion amendment:- The Presiding authority may divide a motion into two or more distinct motions,or an amendment into two or more distinct amendments,as he may deem necessary.
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| 50 |
Adjournment of Meeting:- |
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Subject to the provisions of the sub-section (5) of section 8,the presiding authority may,at any time for reasons to be recorded in writing, adjourn the meeting to any future day or to any hour of same day.
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Whenever a meeting is adjourned to a future day, the Registrar shall,if possible send a notice of the adjournment to every member. |
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When a meeting has been adjourned to a futhre day, the President may cahnge such day to any other day, and the Registrar shall send a written notice of the change to each member of the Council.
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| 4 |
At an adjourned meeting the business that is left rund isposed of at the original meeting from which the adjournment took place shall, unless the President otherwise directs, take precedence over new business.
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| 51 |
Minutes of Meetings:- Minutes of proceedings of each meeting of the Council shall be kept in a book to be provided for the purpose and shall include the names of the members and if any members present at the meeting so desire, the names of the members voting respectively for or against any motion. The book shall be signed, by the President at the next meeting after the minutes are confirmed and shall at all reasonavle times, be open to inspetion by any member of the Council. Copies the minutes shall be supplied to every member of the Council.
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| 52 |
Circulation of written proposition:- Whenever it appears unnecessary to the President to convene a meeting,he may instead of convening a meeting, circulate a written proposition with the reasons for such proposition for the observation and votes of the members of the Council and there upon the provisions of rule 51 shall mutaties mutandis apply.
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| 53 |
Fees for attendance at meetings:- Every member of the Council (inculdding the President) shall be paid a fee of Rupees fifty per day for attending a meeting of the Council.
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| 54 |
Travelling Allowance for attending Meetings:- The members of the Council (including the President) shall be paid travelling expenses for attending the meeting of the Council,as follows:- |
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| 1 |
Members who are Government servants may draw the travelling and halting allowance which they may be entiled to claim for travelling on official duties according to their grades under the Bombay Civil Services Rules, 1959.
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Non-Official members shall draw travelling allowance and daily allowance in acordance with scale 1 of para 1 (i) of section I of Appendix XLII-A of Bombay Civil Services Rules-Vol.II.
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